Columbus, OH 43215 job vacancy in State of Ohio Jobs – Jobs in California

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Job Details
Company Name :
State of Ohio Jobs
Company Location :
Job Position :
Columbus, OH 43215
Job Category :
Jobs in 19d7ad38d10dfcbf

Job Description :
Primary Location
: United States of America-OHIO-Franklin County-Columbus

Work Locations
: James A Rhodes Office Tower 32 30 East Broad Street 32nd Floor Columbus 43215

: Job & Family Services

Classified Indicator
: Classified

Bargaining Unit / Exempt
: Exempt

: Full-time

Work Hours
: 8:00am – 5:00pm (Flex)

: 23.82 per hour

Unposting Date
: Jun 7, 2022, 10:59:00 PM

Job Function
: Operational and Administrative Support

Job Level
: Individual Contributor

Agency Contact Name
: ODJFS Workforce Administration Team

Agency Contact Information
: Email:

REMOTE – Administrative Professional 4 – PN: 20036679 (220004QF)

Job Duties

The Ohio Department of Job and Family Services (ODJFS) is a $3.5 billion agency with approximately 2,500 employees. ODJFS develops and supervises the state’s public assistance, workforce development, unemployment insurance, child and adult protective services, adoption, childcare, and child support programs. ODJFS’ mission is to improve the well-being of Ohio’s workforce and families by promoting economic self-sufficiency and ensuring the safety of Ohio’s most vulnerable citizens.
At ODJFS, we offer our employees a rewarding work experience in public service helping Ohioans achieve a sustainable lifestyle that includes generous benefit options and a flexible work life balance making our agency a great place to work!

Low-cost health care benefits with FREE dental and vision
Guaranteed 11 paid holidays each year
Significant employer paid OPERS contributions
Employee tuition reimbursement programs
Wellness incentives for healthcare participants
And much more!

To learn more about ODJFS, please visit our website at, find us on LinkedIn and follow us on Facebook.
The Office of Families and Children (OFC) oversees Ohio’s adoption, foster care, child protective services and adult protective services programs.
Major Duties and Responsibilities
Under direction, provides secretarial and non-routine administrative support (i.e., independently formulates decisions and/or judgments involving non-legal interpretation of policies and procedures as they would apply to given situation to resolve problems, to prepare correspondence and/or reports or to carry out other assignments): communicates decisions, directives and/or assignments to Bureau staff; prepares, reviews and/or summarizes personnel and/or operational reports in a timely and complete manner; reviews agency policies and procedures and develops internal Bureau guidelines (e.g., performance standards; reporting requirements); develops and conducts orientation for new staff; develops tracking systems (e.g., status reports of Bureau assignments) and monitors confidential materials (e.g., performance reviews information; complaints); compiles and redacts appropriate public record and media requests; develops operational reports (e.g., production reports; timesheet summaries); serves as State of Ohio Payment Cardholder for the Bureau(s) (e.g., reviews and summarizes fiscal reports; processes purchase orders); schedules webinars; confers with the Bureau Chief to discuss child care services and responds appropriately to sensitive inquiries from general public and officials; prepares correspondence and/or reports (e.g., Step Up To Quality and Licensing); follows-up to ensure assignments are completed; proofreads and edits documents; represents supervisor at meetings or conferences with other agencies.
Performs secretarial tasks: maintains Bureau Chief’s calendar appointments; schedules speaking engagements; arranges meetings; prepares confidential correspondence and/or reports; maintains confidential files; makes travel arrangements for supervisor; takes minutes of meetings; coordinates business functions of Bureau (e.g., plans and coordinates telephone, equipment, maintenance and supply inventory and delivery); handles sensitive telephone calls; channels calls to appropriate parties for response; coordinates acquisition and maintenance of office machines such as telephones, copiers, computers.
Performs clerical tasks: operates computer system to produce correspondence and/or reports (e.g., word processing, spreadsheets, databases); receives, opens, logs, distributes incoming mail; answers phone and screens calls; greets and directs visitors; prepares routine forms; prepares records retention and disposal schedules and arranges record transfers; develops special reports.
Performs other related duties as assigned (e.g., participates in meetings; travels to meetings and training sessions; participates in agency charitable and wellness activities; maintains logs, records and files).
This position, upon approval, may work remotely and require occasional in-person work for training, meetings and other operational needs. Successful candidates must have and maintain internet at their remote location during normal working hours. Employees will have access to shared workspaces at an ODJFS location. Employees must reside in Ohio and within a reasonable distance to their assigned work location to respond to workplace reporting requirements.


The following are the minimum qualifications for this position. For further consideration, applicants must clearly identify how qualifications are met within the education and/or experience sections of the applications.
The ideal candidate, at minimum, must have the following:
Completion of associate core coursework in secretarial science or business office applications from accredited career school or community college; AND 12 mos. exp. in secretarial/administrative professional field. OR 30 mos. exp. or 30 mos. trg. in secretarial/administrative professional field.
OR 12 mos. exp. as Administrative Professional 2,16872.
OR Equivalent of Minimum Class Qualifications For Employment noted above.

Major Worker Characteristics
The candidate selected for this position would be expected to possess the following characteristics to perform the essential duties of the job.
Knowledge of English grammar & composition; arithmetic that includes addition, subtraction, multiplication & division; records management; business communications; administrative practices & procedures*; general office practices & procedures; agency-specific office practices & procedures*; budgeting*; government structure & process*.
Skill in keyboarding; business office software applications (e.g., Microsoft Office); operation of personal computer & office machines (e.g., transcribing equipment, calculators).
Ability to deal with problems involving several variables within familiar context; apply principles to solve practical, everyday problems; interpret instructions in written or oral form; write routine business letters following standard procedures; complete routine forms or records; make appointments; arrange items in numerical or alphabetical order; move fingers easily to perform manual functions; assess questions & provide appropriate information or referral. (*)Developed after employment

Supplemental Information
Unless required by legislation or union contract, starting salary will be the minimum salary of the salary range (step 1, currently $23.82 per hour) associated with this position.
All answers to the supplemental questions must be supported by the work experience/education provided on your civil service application.
Unless the posting requires, please do not include attachments, as attachments will not be considered as part of your application.
Travel required, as needed. Must provide own transportation or, in order to operate a state vehicle, you must have a valid driver’s license.
Status of posted positions
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Background Check Information

The final candidate selected for the position will be required to undergo a criminal background check. Criminal convictions do not necessarily preclude an applicant from consideration for a position. An individual assessment of an applicant’s prior criminal convictions will be made before excluding an applicant from consideration.

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