Financial Officer – Alaska Center for UAS Integration (ACUASI) job vacancy in University of Alaska – Jobs in Fairbanks, AK

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Job Details
Company Name : University of Alaska
Company Location : Fairbanks, AK
Job Position : Financial Officer – Alaska Center for UAS Integration (ACUASI)
Job Category : Jobs in Fairbanks, AK

Job Description :
The Alaska Center for Unmanned Aircraft Integration (ACUASI) is looking for a Fiscal Manager to manage all aspects of the ACUASI budget including, projects, grants, contracts, travel, and donation funds. ACUASI is actively working to safely integrate drones into the National Airspace System, with growing long term contracts from multiple sources including state and federal level funds. ***US CITIZENSHIP IS REQUIRED FOR THIS POSITION. TO BE CONSIDERED FOR THIS POSITION, PLEASE LIST YOUR CURRENT CITIZENSHIP STATUS IN EITHER YOUR COVER LETTER OR RESUME*** This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.

Duties:

10Supervision: Manage and supervises staff including selection, training, motivation, delegating responsibility, work review, performance evaluation, and discipline. Sets departmental goals, looks for training opportunities, and focuses on individual team-member strengths to provide excellent customer service. Provides quality control over the work output by reviewing staff work, clarifying and enforcing standard operating procedures and quality standards. Provides technical support and training as needed.Essential

40Financial Management: Monitors fund activity and accounting on a regular basis. Coordinates successful methods for monitoring and maintenance of ACUASI program funds with particular attention to payroll and project expenditures (to reduce overruns). Responds to and initiates financial inquiries relating to state appropriations and restricted fund management. Research and resolve complex issues. Oversees the management of all grants and contracts. Signature authority on financial documents including journal vouchers (JVs), labor redistribution (LRs), and budget revisions (BRs). Identify and reconcile diverse accounting problems. Be the point of contact with funding agencies; coordinate closely with other business departments at UAF as well as funded subrecipient business departments, as necessary; classify and resolve pre-award/post-award issues; maintain current and accurate financial and management records. Responsible for routine financial operations and may be delegated signature authority for routine business matters during the Executive Director and Deputy Director’s absence. Develop, implement and monitor effective procedures including fiscal year closeout.Essential

50Budget Management and Development: Develop, prepare, and manage all budgets and accounting for the Alaska Center for UAS Integration (ACUASI). Compiles and prepares monthly management reports and other financial reports as needed in support of administrative oversight and budget planning for the current year, as well as future years. Perform budget analysis and auditing, correct errors, and provide information to the management team on budget projections. Serve as the signature authority on budget revisions, journal vouchers, and labor redistributions. Requests and verifies reports and JV/LRs prepared by subordinates. Assist the leadership team with budget analysis and forecasting, both for current needs as well as future needs. Oversee and manage the submission of all program-related proposals. Assist in negotiations of contract awards; help to process subrecipient awardees’ BRs/ changes in scopes of work. Manage all active grants and contracts in conjunction with the Geophysical Institute’s Business Office (GIBO) Manager, Grant Manager, and Procurement Manager to ensure administrative and financial compliance with appropriate University, State, and Federal regulations. In collaboration with GIBO, monitor performance, funding, and payments on assigned contracts. Maintain essential records and files related to ACUASI contracts. Monitor all grant and contract activity for compliance, ensuring expenditures are occurring in a timely manner based on the proposed and the awarded scope of work. Includes timely submission of required reports and reconciling any cost overruns. Perform risk assessments; establish and maintain internal controls. Develop and monitor office policies, procedures, and standards to ensure compliance while ensuring optimal services. Forecast current fiscal needs/commitments, develop long-range and strategic plans, develop processes, and participate in planning on an organization-wide scope. Research and resolve complex issues.Essential

This recruitment is open internally to current UA employees or those otherwise eligible to apply to internal postings.
Geophysical Institute
The Geophysical Institute is a research-driven organization at the University of Alaska Fairbanks. The university offers an attractive work environment and strong benefits including retirement and health insurance, generous leave policies, and tuition waivers for UAF courses. The Geophysical Institute is committed to equity, inclusion, and accountability and values the open sharing of different perspectives. We support a respectful and welcoming environment and a commitment to serving Alaska and Alaskans with strong applied science. Career growth and professional development are expected and encouraged.
Knowledge/Skills/Abilities:

Expert knowledge of OMB Circulars 2 CFR 200 and how they apply to the management of federal grants and contracts.
The ability to analyze complex financial information using a variety of software including Excel, Banner, DSD Q-Menu and Q-Adhoc, Vista Plus, and Data Browser.
Financial planning analysis, independent judgment.
The ability to supervise and manage department resources to maximize efficiencies.
The ability to communicate effectively to a broad audience including internal and external entities using written, electronic, and verbal skills.
Familiarity with UA policies/ regulations, accounting principles, confidentiality, restricted and non-restricted fund accounting, supervisory skills.
The ability to represent the interests of ACUASI in the absence of the Director and Deputy Director.
Ability to present ideas and solutions in nontechnical, business-friendly terms and translate ethical, legal, and compliance concepts.
Ability to develop and deliver presentations including the ability to communicate and interact with officials at all levels of Government.
Highly developed administrative management skills.
Ability to communicate reporting requirements to lower and upper-level staff.
Ability to supervise and train assigned staff including organizing, prioritizing, and scheduling work assignments, employee development, and performance management skills.
Knowledge of and experience with the creation of complex spreadsheet and database development.
Query development specific to financial or budget analysis.
Knowledge of accounting theory and generally accepted accounting principles.
Advanced knowledge of fiscal-related rules and regulations, and the ability to interpret and apply those rules and regulations.
Ability to analyze, visualize and implement improvements beneficial to ACUASI.
Knowledge of grants and contracts for both federal and state-sponsored projects, as well as those associated with capital and operating budgets.
Extensive research skills.
Expert problem solving and project management skills.
Ability to effectively enforce rules and regulations, and ensure compliance.
The ability to prioritize and manage an ever-changing workload.
Ensure a high level of accuracy.
Ability to formulate unique and creative solutions for complex problems.

Required Education and Experience:

Bachelor’s degree in accounting or related field and 4 years of professional fiscal experience, or an equivalent combination of training and experience. Professional licensure preferred (e.g. CRA, CPA, CFM).

Previous experience with Government contracts preferred.

As a public, regional, comprehensive university, UAF is committed to building a culturally diverse and inclusive organization and strongly encourages women, minorities, individuals with disabilities, and veterans to apply.
Salary Information:
This position is full-time, Grade 81 term-funded, exempt, 12-month position complete with a competitive salary and UA employee benefits package.
Application Process:
YOU MUST BE A US CITIZEN AND PROVIDE THIS CONFIRMATION IN YOUR RESUME OR COVER LETTER. To apply for this position, please provide a cover letter, resume, and contact information for three professional references with your application.
Please submit your application no later than 06/09/2022 at 11:55 PM Alaska Time. The review of this posting will start on 06/10/2022. This posting will be closed once it is filled.

Reasonable Accommodation Statement:
The University of Alaska (UA) is responsible for providing reasonable accommodations to individuals with disabilities throughout the applicant screening process. If you need assistance applying to this posting, please contact GI – Office of Human Resources at 907-474-6498.
UAF COVID Requirements
Effective immediately, all new UAF hires, whose job function or work location results in the employee being subject to the UAF vaccine requirements guided by the Federal Contractor Employee vaccine mandate*, must be fully vaccinated with an FDA- or WHO- authorized or approved COVID-19 vaccine or have obtained a university-approved disability/medical or religious exemption no later than six weeks from the new hire’s start date.
Proof of vaccination does not need to be provided to apply. If offered the position, the successful applicant will be contacted for proof of vaccination.

Employees based on UAF’s Troth Yeddha’ (Fairbanks) campus, regardless of university affiliation and remote work status; Employees based in UAF research units outside Fairbanks (including Seward Marine Center, Kodiak Seafood and Marine Science Center, HAARP, Poker Flat, Lena Point, and Toolik Field Station); and Employees, regardless of their work location, paid by or directly working on impacted UAF federal contract.

Term Position:
This position is a term-funded position and is reviewed annually for contract renewal at the University’s discretion.
Affirmative Action Statement:
UA is an AA/EO employer and educational institution and prohibits illegal discrimination against any individual: www.alaska.edu/nondiscrimination
Background Check:
The successful applicant is required to complete a background check. Any offer of employment is contingent on the background check.
Probationary Period:
Pursuant to University Regulation 04.07.020, new employees of the University are employed in an at-will probationary status for the first six months of employment. During the probationary period, employment may be terminated for no reason or any reason. Promoted employees also serve a probationary period with limited rights of retreat.
Public Disclosure Statement:
Your application for employment with the University of Alaska is subject to public disclosure under the Alaska Public Records Act.
University of Alaska is a Drug Free Workplace. University of Alaska is a Drug Free Workplace.
Training Policy:
It is the policy of the University of Alaska (UA) that all employees are required to complete training to meet the requirements of the positions they hold, and to complete the required training within a specified period to remain employed at the UA.
Contact Information:
If you have any questions regarding this position, please contact GI HR at 907-474-6498.

Advertised: 03 Jun 2022 Alaskan Daylight Time Applications close: