Secretary IV job vacancy in Wayne State University – Jobs in Detroit, MI

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We got a new job details in Wayne State University & they are Hiring Candidates for Secretary IV

Job Details
Company Name :
Wayne State University
Company Location :
Detroit, MI
Job Position :
Secretary IV
Job Category :
Jobs in Detroit, MI

Job Description :
Organize, monitor and expedite the workflow in an assigned office. Route and answer routine correspondence and inquiries not requiring supervisory review. Identify and resolve operational problems and initiate follow-up actions on pending matters. Perform liaison functions between assigned unit and internal and external contacts. Provide advice regarding policies and procedures. Provide and obtain information concerning projects and unit activities and communicate supervisors intentions and preferences. Coordinate and process academic and non-academic personnel paperwork including full-time faculty. Identify and resolve processing problems to ensure personnel matters are affected in a timely manner. Perform complex typing duties and process complex documentation with the use of appropriate software, e.g. record and format minutes, type chemical structures and perform layout duties and complex spreadsheet design. Perform bookkeeping duties including the tracking and monitoring of expenditures and the analyzing and projection of funds and financial data. May prepare routine monthly reports. Provide functional supervision of clerical support staff. Interview prospective clerical personnel and recommend for employment. Distribute work and review for completeness and accuracy. Train in appropriate methods and procedures. Keep calendar, schedule appointments and make arrangements for meetings and conferences. Make appropriate complex travel arrangements as needed. Perform related work as assigned.

Unique Duties

High school graduate with additional business related courses or an equivalent combination of education and/or experience. Ability to operate the most advanced office equipment, including software necessary for desktop publishing, complex spreadsheet design and complex graphics. Experience providing functional supervision and work leadership to clerical support staff. Excellent organizational skills including the ability to prioritize office workload and resolve operational problems. Excellent communication skills, including ability to disseminate instructions and information. Ability to communicate effectively with others. Ability to perform bookkeeping duties, including ability to analyze data and make projections. Ability to type with speed and accuracy, may include scientific terminology and mathematical equations. Knowledge of University policies and procedures preferred. May be required to use transcription skills. Progressive secretarial or general office experience, preferably within the University. Typically, incumbents have held a lower level clerical and/or secretarial position.

Preferred Qualifications

Testing Requirements
Not Applicable

Test Scheduling
Successful completion and passing of the Wayne State University’s clerical skills and typing exams are REQUIRED prior to the posting close date. If you have not taken and passed the clerical skills and/or typing exams, you MUST contact the Employee Resource Center at 313-577-3000 to schedule an appointment. However, if you believe that you have already taken and successfully passed the exam(s), but your current employment application does not reflect this information, please contact the Employee Resource Center to investigate.

Job Type

Job Category

Duration of Posting

Fiscal Year of Job Open Date

Job Open Date (When job is posted in the system)

Job Close Date (or until suitable candidate is found)

Is this position reposted?

Reposting Reason:

Application Information

Background Check Requirements
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting to work. If you are offered employment, the University will inform you if a background check is required.

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